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Transformational Time & Project Management Tips

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Transformational Time & Project Management Tips

Transformational Time & Project Management Tips

By Ariel & Shya Kane

Transformational Time & Project Management Tips

We have a client who asked us how she can improve her relationship with time and accomplish the things she wants to do in her life – work, projects in her apartment, errands and creative projects, as well as socializing – without feeling that she is wasting or running out of time. These are five suggestions we offered that supported her, and will support you, in easily and effortlessly managing your time and being effective and productive in your life.

1. There is time for everything that needs to be done…and there will always be things left to do.

What are you devoting your time to each day? We bet you think about what you want to do and whether or not you like the tasks at hand. Hint: Thinking about whether you want to do something or not is just a waste of time. Thinking about whether you like it or not is also a waste of time. Many people drag their feet going about what they are going to do anyway and then get no satisfaction from the activities they engage in as a result. A whole-hearted engagement in whatever you are doing will bring with it satisfaction as a by-product. And at the end of the day, there will always be more to do than can be done. We are often delighted by what we accomplish in a day and respectful of the fact that “tomorrow is another day” and that we will be rested and rejuvenated to begin again.

2. Honesty is key.

If you actually want to take control of your relationship with time, don’t tell yourself that you are going to do something that you have no intention of doing. There are things that you don’t want to do that you tell yourself that you “should” do. There are also things that you pretend to want to do that you don’t actually plan on doing or want to do at all.

For example, many times people have the idea that they would be better if…they lose weight, balance their checkbooks, exercise more, do creative things, etc. But that doesn’t mean that they are actually going to do any of those things. This list is simply something held in reserve so that you never give yourself a break and as a constant reminder that you need to change or fix something about yourself. This list is comprised of things that are not actually “in the works,” they are things that you are resisting doing – and by now anyone who is familiar with our approach knows that: What you resist persists, grows stronger, takes longer (or never gets done) and dominates your life. As an alternative, try this:

When you are hanging out – do that.
When you are doing a project – do that.

If you want to have control in your life, then do what you are doing in the current moment, rather than think about what you ought to be doing. Otherwise there is no actual rest because when you are doing nothing you think you should be doing something. If you actually rest then you are likely to find yourself energized to do things rather than talking to yourself about doing them.

3. Procrastination is a sophisticated word for “no”.
Don’t fix it – pay attention.

There is a false idea about independence that was formed in most of our minds around age two when we realized that we could disagree or say “no.” According to this immature notion we think that we are being independent by saying no to anything we are asked to do. In fact, for many of us, we registered in our undeveloped minds that we were powerful, got attention and had the world chasing us around, by doing the opposite of what was asked for and “Poof,” a life strategy is born. Over time we sophisticate this “no” to requests made of us and then when we say no to our own desires, we call it “procrastination”.

You don’t have to make a resolution to stop procrastinating – simply bring awareness to how often you say “no” to yourself and to all of the requests made upon you by life. When your bed is unmade, for instance, it is as if there is a request for you to make it, or to do the dishes, or answer the phone. Become aware of the resistance, hesitation, “don’t wannas” and see how often this is a part of your daily internal conversation. “No” is not a bad thing. It just is. With awareness (a non-judgmental seeing or noticing of how you operate) you can see what YOU want to do rather than be dictated by the life strategy of a two-year-old.

4. What is your current way of relating to time saving you from?

Often “problems” are solutions in disguise. Procrastination may actually be saving you from something you consider confronting or acting as a buffer between you and possible rejection, for instance. For example, you may say that you want more time to “socialize.” It is possible that the endless list of to-dos can keep you from having to get up online on a dating site or get out there and date. Or perhaps you have a creative project on your desk. Then day-to-day minutia that seems to eat your time each day can save you from having to get started. Right now, your incompletions define your life. If you lost them, you wouldn’t know who you are. Your comfort zone INCLUDES all of the things that you find uncomfortable. If you had no problems, nothing wrong, nothing that is holding you back…hmmm…then what?

5. Start small… and keep going.

You don’t have to look far to shift from a conversation about your life to living it in real time. Just lift your eyes from this article and look around. We bet you will see something to be done or something that begs for attention. You don’t have to do something big, start small: Bring a cup to the sink, dust a surface, make that call, file that item…and then keep going. Direct action, direct result. No problem. Complete those things in your life that are incomplete such as projects or organizing your closet. A simple way to approach many things is to repair or get rid of anything that is broken or have it fixed. Stop putting off what you know you are going to do anyway – like Nike says – Just do it!

Join Ariel & Shya for Transformational Time & Project Management in NYC

Dates: Saturday & Sunday, April 28 & 29, 2018
Time: 9:45am – 6pm both days
Fee: $649 (partial scholarships available)
Location: Skyline Hotel, 725 Tenth Ave. at 49th Street, Penthouse Ballroom, NYC


Since 1987, internationally acclaimed authors, seminar leaders, radio show hosts and business consultants Ariel and Shya Kane have acted as guides, leading people through the swamp of the mind into the clarity and brilliance of the moment. Find out more about the Kanes, their seminars in NYC, in the UKGermany and Costa Rica, the Say YES to Your Life! Meetups their work has inspired, their Being Here radio show or join their email newsletter. Also get information about their award-winning books.  Their newest book, Practical Enlightenment, is now available on Amazon.com.

So Much To Do, So Little Time! By Ariel & Shya Kane

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So Much To Do, So Little Time! By Ariel & Shya Kane

So Much To Do, So Little Time!
By Ariel & Shya Kane

We recently received a phone call from one of our clients. She was frantic. She couldn’t get it all done. There were so many deadlines. There was so much to produce, and there was so little time. We had a conversation with her and within 10 minutes, she gave up feeling overwhelmed, had gotten back to work and by the end of the day informed us that all of the things that she thought were impossible to get done in time for the deadlines had been completed impeccably and in fact, she had even accomplished more than she dreamt was possible. So we figured we would share with our readers the basic principles and ideas that will support you in being productive and energized when you find yourself “being overwhelmed.”

When looking at how to be centered and productive in demanding circumstances, our three Principles of Instantaneous Transformation are a perfect framework to discover how to easily accomplish those tasks you are faced with.

Our first principle is: Anything you resist will persist and take longer. So, if there is something in the task in front of you that is either challenging or of a creative nature or you are uncertain how to accomplish it, then the resistance to that task will not allow you to complete it. More about this later.

The second principle is: No two things can occupy the same space at the same time. So, if you are complaining to yourself about having to do a project or task, then in that time that you are complaining about having to do it you cannot be doing the task. Again, no two things can occupy the same space at the same time and if you are complaining, that is what you are doing in that time frame.

When looking at life through the second principle, that no two things can occupy the same space at the same time, it becomes very apparent that you are only capable of doing what you are doing in any given moment. Therefore, if you feel overwhelmed, it is of no benefit to look at everything you have to do and try to figure out how to do it all. What is useful is to pick one item or specific task and do that to the best of your ability. What you will find is that by completing that task, you are energized to take on another piece of the project.

The third principle is: Anything you allow to be the way it is will complete itself or will take pressure off of you. In other words, anything that you allow to be the way it is will allow you to be. So how this applies to being “overwhelmed” is if you just do one piece of the project at a time and not resist the rest of the project that is left to be done, then the pressure of the rest of the project will not impose itself on you.

It has been our experience that if you choose the thing that you are most drawn to do, it is a good starting place. Do the thing that you want to do first. And when you complete that look at your tasks and find the piece that you want to do next and give up the conversation about whether or not you want to do it, at all. The time you spend in that conversation eats your productivity.

It is not about getting it over with. It is about doing complete work because when you do complete work you become energized and feel as if you are accomplishing something. When you are trying to get somewhere, i.e. the “end” of the project, you are locked in the first principle by resisting where you are. And anything you resist persists and takes longer. Here are some tips that our client found very useful in the process of getting her work done. First, we coached her to drop the conversation about whether or not it was possible to get it all done. Worrying about the outcome was simply eating her time and energy. It is akin to driving with one foot on the gas and one foot on the brake. It is not a smooth ride, you get lousy gas mileage and you burn out. Worrying is actually a way to stall or procrastinate rather than being productive.

Making an actual list of all the things that needed to be done took the tasks out of her mental computer and freed her up to devote all of her energy to the task at hand. The list let her relax so she wouldn’t need to worry about forgetting something.

Next, our friend had to be willing to suspend her judgments against herself that she was not already finished with her projects. This is another time-waster. You can either kick yourself for not having gotten things done sooner or you can get to work. Once she started working, she worked with consistency, not judging what piece of the project she was completing but simply completing one thing and then the next and then the next. People often lose a lot of time and energy wondering if it they are doing the “right” project when all of the tasks on the list are to be done. She had to trust herself that she wasn’t just doing the easy parts and then would take a break. She worked with consistency, completing a big or small task in the same rhythm and then moving on to the next thing without self-recrimination for not having it done sooner or without congratulating herself for what she was accomplishing. As a result the job was completed far sooner than she imagined was possible and at the end of the day she felt well and truly satisfied.


Since 1987, internationally acclaimed authors, seminar leaders, radio show hosts and business consultants Ariel and Shya Kane have acted as guides, leading people through the swamp of the mind into the clarity and brilliance of the moment. Find out more about the Kanes, their seminars in NYC, in the UK, Germany and Costa Rica, the Say YES to Your Life! Meetups their work has inspired, their Being Here radio show or join their email newsletter. Also get information about their award-winning books.  Their newest book, Practical Enlightenment, is now available on Amazon.com.

More Here!

Procrastination Stops When You Start By Ariel & Shya Kane

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7th Wave
Procrastination Stops When You Start By Ariel & Shya Kane

January 4: Procrastination Stops When You Start

“Whatever you can do or dream you can, begin it. Boldness has genius, power, and magic in it.” ~ Goethe

Procrastination is a fancy word for “No” or “Don’t Tell Me What To Do.” Tune in to this empowering episode of Being Here and jumpstart your ability to bypass that automatic “No” and step into your own personal genius. Callers welcome at Tel# 1-866-472-5795!

Listen Live this Wednesday, January 4th at 9am PST / 12pm EST on the VoiceAmerica 7th Wave Channel

After this Wednesday, you can stream or download this episode and over 400 episodes on a wide variety of topics from our archives here.

You can also listen to Being Here on the go! Stream or download new and archived episodes to your smart phone or mobile device with these applications:
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Make Better Decisions: Avoid These Three Big Mistakes By Marcia Zidle

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Make Better Decisions: Avoid These Three Big Mistakes By Marcia Zidle


Has This Ever Happened to You?

You made a business or career decision that didn’t turn out the way you wanted or hoped for. Sometimes timing was wrong (too soon or too late); or you based it on information that was faulty (the roll-out of a new product line was mired in delays);  or you hadn’t anticipated the unintended consequences of a program change  (customers didn’t like it and went to social media to vent their frustration.)

You’re not alone. All of us have made decisions that we want to take back and do over. But that’s not always possible. Over the years, as an executive coach working with business leaders and managers, I have found that there are three common pitfalls that lead to decision making mistakes.

Which Have You Made?

1. Procrastination: “I’ll deal with that tomorrow- I’m too busy today.”
Here are some examples. You’ve waited too long and missed an opportunity that someone else took advantage of.  Or, since you dragged your feet, the decision was made for you and you’re not too pleased.

2. Impulsiveness: “Let’s just do it” which is the opposite of procrastination.
In other words you decide with your gut. At times we do have to tap into our intuition. However, to make wise decisions, we also need to have facts to substantiate our “gut.” Also we may not truly understand the ripple effects of our decisions. When something changes in one area there are effects in many other areas as well!

3.  Opinions about others: “I know they’re right; I know they’re wrong.”
People have a tendency to overestimate the importance of some individuals or groups. Because we respect and value them, we believe what they say – sometimes not questioning the facts or assumptions. The opposite is discounting certain groups or individuals and therefore underestimating their information. . This is unfortunate since they can provide a different and valuable perspective of what the issues really are.

Here’s How to Make Better Decisions:
It’s time for a pause button. Find someone, like a wise friend, colleague, mentor or coach, who will help you assess the pros, the cons as well as the possible unintended consequences of what you want to achieve for yourself or your business- where you want to go – where want your business to go. Then you can proceed with greater confidence that you’re on the right track.

Smart Moves Tip:

Most of our setbacks are not due to bad circumstances but to our bad decisions. We forget that a decision, big or small, has consequences. Therefore, make sure you are aware of your decision making habits. Do you overestimate or underestimate certain people’s input? Are you really listening to others opinions? Do you keep putting a major decision on hold afraid to make a wrong one? Do you make decisions based on relevant information and by weighing the potential consequences?

Marcia Zidle, the smart moves executive coach and speaker, is host of The Business Edge  on the Voice America Business Network. The show features the Smart Growth System providing small to medium sized businesses the proper foundation for expansion: a Growth Agenda that becomes their roadmap, a Growth Engine that attracts and engages the best talent and Growth Leaders that make it happen.  Marcia, the CEO of Leaders At All Levels, brings street smarts to help businesses get on the right track and not get sidetracked on their path to higher performance and profitability.

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