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Transformational Time & Project Management Tips

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Transformational Time & Project Management Tips

Transformational Time & Project Management Tips

By Ariel & Shya Kane

Transformational Time & Project Management Tips

We have a client who asked us how she can improve her relationship with time and accomplish the things she wants to do in her life – work, projects in her apartment, errands and creative projects, as well as socializing – without feeling that she is wasting or running out of time. These are five suggestions we offered that supported her, and will support you, in easily and effortlessly managing your time and being effective and productive in your life.

1. There is time for everything that needs to be done…and there will always be things left to do.

What are you devoting your time to each day? We bet you think about what you want to do and whether or not you like the tasks at hand. Hint: Thinking about whether you want to do something or not is just a waste of time. Thinking about whether you like it or not is also a waste of time. Many people drag their feet going about what they are going to do anyway and then get no satisfaction from the activities they engage in as a result. A whole-hearted engagement in whatever you are doing will bring with it satisfaction as a by-product. And at the end of the day, there will always be more to do than can be done. We are often delighted by what we accomplish in a day and respectful of the fact that “tomorrow is another day” and that we will be rested and rejuvenated to begin again.

2. Honesty is key.

If you actually want to take control of your relationship with time, don’t tell yourself that you are going to do something that you have no intention of doing. There are things that you don’t want to do that you tell yourself that you “should” do. There are also things that you pretend to want to do that you don’t actually plan on doing or want to do at all.

For example, many times people have the idea that they would be better if…they lose weight, balance their checkbooks, exercise more, do creative things, etc. But that doesn’t mean that they are actually going to do any of those things. This list is simply something held in reserve so that you never give yourself a break and as a constant reminder that you need to change or fix something about yourself. This list is comprised of things that are not actually “in the works,” they are things that you are resisting doing – and by now anyone who is familiar with our approach knows that: What you resist persists, grows stronger, takes longer (or never gets done) and dominates your life. As an alternative, try this:

When you are hanging out – do that.
When you are doing a project – do that.

If you want to have control in your life, then do what you are doing in the current moment, rather than think about what you ought to be doing. Otherwise there is no actual rest because when you are doing nothing you think you should be doing something. If you actually rest then you are likely to find yourself energized to do things rather than talking to yourself about doing them.

3. Procrastination is a sophisticated word for “no”.
Don’t fix it – pay attention.

There is a false idea about independence that was formed in most of our minds around age two when we realized that we could disagree or say “no.” According to this immature notion we think that we are being independent by saying no to anything we are asked to do. In fact, for many of us, we registered in our undeveloped minds that we were powerful, got attention and had the world chasing us around, by doing the opposite of what was asked for and “Poof,” a life strategy is born. Over time we sophisticate this “no” to requests made of us and then when we say no to our own desires, we call it “procrastination”.

You don’t have to make a resolution to stop procrastinating – simply bring awareness to how often you say “no” to yourself and to all of the requests made upon you by life. When your bed is unmade, for instance, it is as if there is a request for you to make it, or to do the dishes, or answer the phone. Become aware of the resistance, hesitation, “don’t wannas” and see how often this is a part of your daily internal conversation. “No” is not a bad thing. It just is. With awareness (a non-judgmental seeing or noticing of how you operate) you can see what YOU want to do rather than be dictated by the life strategy of a two-year-old.

4. What is your current way of relating to time saving you from?

Often “problems” are solutions in disguise. Procrastination may actually be saving you from something you consider confronting or acting as a buffer between you and possible rejection, for instance. For example, you may say that you want more time to “socialize.” It is possible that the endless list of to-dos can keep you from having to get up online on a dating site or get out there and date. Or perhaps you have a creative project on your desk. Then day-to-day minutia that seems to eat your time each day can save you from having to get started. Right now, your incompletions define your life. If you lost them, you wouldn’t know who you are. Your comfort zone INCLUDES all of the things that you find uncomfortable. If you had no problems, nothing wrong, nothing that is holding you back…hmmm…then what?

5. Start small… and keep going.

You don’t have to look far to shift from a conversation about your life to living it in real time. Just lift your eyes from this article and look around. We bet you will see something to be done or something that begs for attention. You don’t have to do something big, start small: Bring a cup to the sink, dust a surface, make that call, file that item…and then keep going. Direct action, direct result. No problem. Complete those things in your life that are incomplete such as projects or organizing your closet. A simple way to approach many things is to repair or get rid of anything that is broken or have it fixed. Stop putting off what you know you are going to do anyway – like Nike says – Just do it!

Join Ariel & Shya for Transformational Time & Project Management in NYC

Dates: Saturday & Sunday, April 28 & 29, 2018
Time: 9:45am – 6pm both days
Fee: $649 (partial scholarships available)
Location: Skyline Hotel, 725 Tenth Ave. at 49th Street, Penthouse Ballroom, NYC


Since 1987, internationally acclaimed authors, seminar leaders, radio show hosts and business consultants Ariel and Shya Kane have acted as guides, leading people through the swamp of the mind into the clarity and brilliance of the moment. Find out more about the Kanes, their seminars in NYC, in the UKGermany and Costa Rica, the Say YES to Your Life! Meetups their work has inspired, their Being Here radio show or join their email newsletter. Also get information about their award-winning books.  Their newest book, Practical Enlightenment, is now available on Amazon.com.

How Often Do You Find Yourself Running Out of Time Part 1

Posted by Editor on
How Often Do You Find Yourself Running Out of Time Part 1



Weekly – daily – hourly? For many, it seems that there’s just never enough time in the day to get everything done.

When you know how to manage your time you gain control. Rather than busily working here, there, and everywhere (and not getting much done anywhere), effective time management helps you to choose what to work on and when. This is essential if you’re to achieve anything of any real worth.

Take this Quick Quiz
It will help you identify the aspects of time management that you need to improve. Decide, on a scale from 1 to 5, how well each of the 15 statements below best describes you. Answer questions as you actually are (rather than how you think you should be), and don’t worry if some questions seem to score in the ‘wrong direction’.

(1) Not at All             (2) Rarely        (3) Sometimes         (4) Often            (5) Very Often

1.  Are the tasks you work on during the day the ones with the highest priority?
2.  Do you find yourself completing tasks at the last minute, or asking for extensions?
3.  Do you set aside time for planning and scheduling?
4.  Do you know how much time you are spending on the various jobs you do?
5.  How often do you find yourself dealing with interruptions?
6.  Do you use goal setting to decide what tasks and activities you should work on?
7.  Do you leave contingency time in your schedule to deal with “the unexpected”?
8.  Do you know whether the tasks you are working on are high, medium, or low value?
9.  When you are given a new assignment, do you analyze it for importance and priority?
10. Are you stressed about deadlines and commitments?
11. Do distractions often keep you from working on critical tasks?
12. Do you find you have to take work home, in order to get it done?
13. Do you prioritize your “To Do” list or Action Program?
14. Do you regularly confirm your priorities with your boss?
15. Before you take on a task, do you check that the results will be worth the time put in?

46-75You’re managing your time very effectively! Still, check the next post to see if there’s anything you can tweak to make this even better.
31-45: You’re doing OK but there’s room for improvement. Focus on key principle of time management and you’ll most likely find that work becomes much less stressful.
15-30: Ouch. You got work to do. The good news is that by improving your time management skills you can improve your effectiveness at work and your long term success! However, to realize this, you need to start now. Don’t procrastinate!

Smart Moves Tip:

As you answered the questions, you probably had some insight into areas where your time management could use a pick-me-up. The follow-up post, part 2 (YOU NEED TO PUT IN THE RIGHT LINK), gives a quick summary of the main areas of time management that were explored in the quiz and resources you can use for each. Time management is an essential skill that helps you keep your work under control, at the same time that it helps you keep stress to a minimum. It’s working smarter!


Marcia Zidle, the smart moves executive coach and speaker, is host of The Business Edge  (http://www.voiceamerica.com/show/2186/the-business-edge) on the Voice America Business Network. The show features the Smart Growth System providing small to medium sized businesses the proper foundation for expansion: a Growth Agenda that becomes their roadmap, a Growth Engine that attracts and engages the best talent and Growth Leaders that make it happen. Marcia, the CEO of Leaders At All Levels, (http://www.leadersatalllevels.com/) brings street smarts to help businesses get on the right track and not get sidetracked on their path to higher performance and profitability.


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